1. Introduction
Mintalabs Tax LLC ("Mintalabs," "we," "us," or "our") operates the MintaFlow mobile application ("App"). This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our App.
2. Information We Collect
We may collect the following types of information:
- Account Information: Name, email address, phone number, and role within your organization.
- Employment Information: Job title, department, employer name, employee ID, and work schedule.
- Timesheet Data: Hours worked, overtime, submission dates, and approval status.
- Expense Data: Expense categories, amounts, receipts, and reimbursement status.
- Tax Documents: W-2, W-4, 1099 forms, and related tax filing information uploaded through the App.
- Device Information: Device type, operating system, and app version for technical support purposes.
3. How We Use Your Information
We use the information we collect to:
- Provide, operate, and maintain the MintaFlow App.
- Process timesheet submissions and expense reports.
- Facilitate approval workflows between employees, firm administrators, and Mintalabs administrators.
- Generate payroll and tax filing documents.
- Send notifications about submission status and approvals.
- Improve and personalize your experience.
- Comply with legal and regulatory requirements.
4. Data Sharing and Disclosure
We do not sell your personal information. We may share your data with:
- Your Employer/Firm: Timesheet and expense data is shared with your firm administrator as part of the approval workflow.
- Mintalabs Administrators: Aggregated data is shared for payroll processing and tax filing purposes.
- Service Providers: Trusted third-party vendors who assist with hosting, analytics, and support, bound by confidentiality agreements.
- Legal Requirements: When required by law, regulation, or legal process.
5. Data Security
We implement industry-standard security measures to protect your information, including encryption in transit and at rest, secure authentication, and access controls. However, no method of electronic storage is 100% secure, and we cannot guarantee absolute security.
6. Data Retention
We retain your information for as long as your account is active or as needed to provide services. Payroll and tax records are retained in accordance with applicable federal and state record-keeping requirements (typically 3–7 years).
7. Your Rights
Depending on your jurisdiction, you may have the right to:
- Access, correct, or delete your personal data.
- Opt out of certain data processing activities.
- Request a copy of your data in a portable format.
- Withdraw consent where processing is based on consent.
To exercise these rights, contact us at privacy@mintalabs.tax.
8. Children's Privacy
MintaFlow is not intended for use by individuals under the age of 18. We do not knowingly collect personal information from children.
9. Camera and Photo Library
MintaFlow may request access to your device camera and photo library solely for the purpose of scanning documents and capturing receipt images for expense reports. These images are only used within the App and are not shared with third parties for marketing purposes.
10. Changes to This Policy
We may update this Privacy Policy from time to time. We will notify you of any changes by posting the new policy within the App and updating the "Effective Date" below.
11. Contact Us
If you have questions about this Privacy Policy, please contact us:
Effective Date: February 21, 2026